A
regular meeting of the Charter Township of Oxford Planning Commission held
Members Present:
Members Absent: Fitchena,
Roesner
Also Present: Planner Wortman, Engineer Sharpe, Planning & Zoning
Coordinator Walkaus, Recording Secretary Harrison, CATV Cameraman, approximately
5 visitors
The
meeting was called to order by Chairman Silvester at
RESPECTS
TO THE FLAG
NOTING
OF ROLL
APPROVAL
OF AGENDA
Black moved, Kucemba seconded to approve the
Ayes: 7 Nays: 0 Absent:
2 Motion
Carried
APPROVAL OF
THE MINUTES
Planning Commission Regular Meeting –
Black moved, Kucemba seconded to
approve the Planning Commission Regular Meeting Minutes of
Ayes: 7 Nays: 0 Absent: 2 Motion
Carried
CITIZENS’ COMMENTS ON ITEMS NOT SCHEDULED FOR PUBLIC
HEARING OR ON AGENDA
No Citizen’s Comments on items not on the Agenda were
given.
COMMISSIONERS’
COMMENTS, INFORMATION FROM ZONING ADMINISTRATOR AND COORDINATOR
Commissioners’
Comments: None
PC and ZBA
Coordinator Comments: Coordinator Walkaus was informed today that
they would not be moving to the new Township Hall on August 18th as
originally planned, it has been postponed until September 15th
because of water issues. Per Larry Lax,
the M-24 (
Zoning
Administrator Comments: On behalf of Zoning Administrator Darling,
Coordinator Walkaus had no comments.
Recording
Secretary Comments: None
PUBLIC HEARING -
None
OLD BUSINESS
REQUEST FOR EXTENSION of SPECIAL LAND USE – Until March
18, 2007 (6 months – 180 days) Bellina Pines – Proposed Senior Citizens Housing
Project in RM (Residential-Multiple Family) Zoned District-Located East of
Pontiac Street, North of Pochahontas – Parcel #04-27-401-002 through 004
commonly known as 555, 561 and 575 Pontiac Street (Applicants: The Douglas
Company, 1716 Perrysburg-Holland Road, Holland, Ohio 43528, Matt Phlabaum and David A. Weckle, 75
Burdick Woods Court, Oxford, MI 48371
SPECIAL LAND USE - Approved 08/22/2002, Extension approved 02/12/2004,
03/23/2006.FINAL SITE PLAN – tabled 02/12/2004, 01/13/2005, 01/27/2005,
06/08/2006 (to be resubmitted 09/14/2006)
Matt Philabaum
of The Douglas Company was present and is requesting an extension of 6 months
on the Special Land Use permit. He
explained what The Douglas Company does, their goals, and how this project
meets the requirements of the Special Land Use permit.
Chairman Silvester
reviewed the project’s progress since the Special Land Use permit was first
approved in 2002. The permit was extended
for a second time in March, 2006 for 6 months which is due to expire on
September 19th. He noted that a Final
Site Plan has not yet been approved but has been submitted for review by the
consultants. There was discussion as to
whether the Final Site Plan was scheduled for the September 14th or the
September 28th meeting. Mr. Silvester
didn’t see any issues granting the extension but suggested another Public
Hearing be scheduled for the Special Land Use to address recent concerns from
neighboring citizens and to bring them up to date. Commissioner
Black agreed.
Mr. Philabaum stated they have reviewed previous
consultant comments of the site plan several times and everything is in-line. He has met with Rowe Engineering regarding a storm
sewer system change and they are both of the opinion that the change is more
efficient. He commented that they have
sub-contractors in place and can have a building enclosed within six
months. He asked if the Special Land Use
Public Hearing, the Special Land Use extension, and Final Site Plan all be scheduled
for the September 14th meeting.
Coordinator Walkaus commented
there would be enough time to Notice the Hearing, consultant reviews are due
back September 1st , and the
Agenda for September 14th meeting could accommodate these
items. It was noted that the
Discussion – It was clarified that the Public Hearing
is for the Special Land Use.
Ayes: 7 Nays: 0 Absent: 2 Motion
Carried
Debbie Zanardo,
an owner, asked about the citizen concerns noted above. There
have been no written comments but Ms. Walkaus noted that an attorney
representing the neighbors to the south has reviewed the plans for berming and
landscaping and that the drainage shown on the site plan is different on the
construction plans, this needs to be addressed and made clear. Chairman Silvester added that he suggested
the Public Hearing because of the length of time that has lapsed since the
original permit was approved so as to update the neighbors and let them voice any concerns. He pointed out that the Site Plan is a
separate issue.
Dave Weckle referenced the Special Land Use Ordinance,
he noted there is a 120 day grace period after expiration to file for a
building permit. He commented he is not
sure why they need an extension of the Special Land Use, he believes the Final
Site Plan was scheduled for the September 14th meeting and that the
plans are accurate. He doesn’t think a Public
Hearing will have any grounds to approve or deny the existing permit as it
doesn’t expire until September 19th and they have 120 days past that.
NEW BUSINESS -
None
COMMUNICATIONS
AND/OR COMMITTEE REPORTS
Violations
Report
Violation Report dated
Sub Committee Reports
Acreage/Lot
Gravel Inspection Sub Committee – Committee Member Black reported that aerials have
been received from Chris from Levy about two months ago.
Ordinance Review Sub Committee – Committee Member Silvester reported they will be
discussing Articles 10, 11, & 14 (the PUD) at the next Planning Commission
meeting and at the Township Board’s next meeting. Articles 12 & 13 (Site Plan Review and
Condominiums) – Planner Lopatin will be trying to streamline the process to
address the three different types of condominiums. These should be to the Planning Commission in
October. Mr. Silvester anticipates the
Sub-Committee should be done with all their reviews by November. The Township Board asked for members of the
Planning Commission to meet with the Engineer, Planner, Township Supervisor,
Building Department, Attorney, and Road Commission to discuss roadways in
platted subdivisions. Vice-Chairman
Berger and Commissioner Curtis volunteered.
Reports from Representatives to Other Township
Boards/Committees
Highway
Roads Committee – Coordinator Walkaus
reported she attended a meeting on July 25th of the M-24 Access
Management Committee here in
Polly Ann
Trailway Commission – The bridge
completion has been postponed until September.
Construction will be done on a Friday and Saturday.
Professional
Services Committee – Committee Member
Bell had nothing to report.
Safety Path
Committee – Committee Member Curtis
reported they had a meeting on July 28th (minutes were included in
the packet). The four motions were taken
to the Board which took no action. He
reported there is approximately $44,000 in the Safety Path Fund which the Board
directed them to complete projects on
Water and
Sewer Committee - Committee Member
Roesner was not available for comment.
ZBA -
Committee Member Roesner was not available for comment.
TOWNSHIP PLANNER’S REPORT – CARLISLE/WORTMAN
ASSOCIATES
Planner Wortman asked if anything has been decided
regarding mounting and laminating the display boards. It was discussed with Mr. Lopatin, two sets
will be needed, one for this location and one for the new Township Hall.
BILLS
Black moved, Lepping
seconded to approve Carlisle Wortman Invoice #26800 for period ending
Roll Call Vote:
Ayes:
Nays: 0
Absent: Fitchena, Roesner
Motion
Carried
Black moved,
Discussion:
Invoice number should be 26802.
Black amended,
Roll Call Vote:
Ayes:
Nays: 0
Absent: Fitchena, Roesner
Motion
Carried
Rowe Engineering
Invoice dated
The invoice was referred back to the Township Supervisor,
did not pertain to any Planning Commission issues.
ADJOURNMENT
Black moved, Curtis
seconded to adjourn the meeting at
Ayes: 7 Nays: 0 Absent: 2 Motion
Carried
______________________________ ____________________________
Donald T. Silvester, Chairman Tom Lepping,
Secretary
Date approved:
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